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R&D Contracts (BAA)

The ADL Initiative contracts with external vendors and academic institutions to perform some research and development tasks.

Broad Agency Announcement

The ADL Initiative uses a Broad Agency Announcement (BAA) contracting mechanism to solicit and award external R&D contracts. The U.S. Government uses BAAs to award contracts for basic and applied research and advanced technology development (so called, budget activities 6.1, 6.2, and 6.3). The ADL Initiative primarily uses our BAA to contract for Advanced Technology Development (budget activity 6.3).

Our official BAA solicitation is posted on FedBizOpps. It lists general areas of interest. Each year, we also identify more refined research targets, which are listed on this page (below).

ADL Initiative BAA Solicitation on Sam.gov

How to Participate

Businesses and academic institutions may submit project ideas for consideration. The official FedBizOpps link includes full participation details, and a summary is provided below for convenience (the primary reference is the FedBizOpps guidance).

Offerors are encouraged to carefully review the BAA, and to ask for clarification and assistance as required. The Small Business Administration also offers a number of Contracting Assistance Programs for Federal contracts.

You can start at any point in this process, but we recommend you first submit a quad-chart. Quad-charts let you pitch ideas quickly, and if we believe the idea has merit, fits our mission, and can be potentially funded then we'll request a more detailed white paper. You can use this template for your quad charts: Quad Chart Template.

If the ADL Initiative is interested in your quad-chart submissions, then the Government may request a corresponding White paper. These are due within 30 days of request. You're encouraged to contact the ADL Initiative to discuss project ideas prior to White paper submission. Offerors may use their own format for the white paper but are encouraged to consider Heilmeier's Catechism as part of their organizing structure.

Step 3: Full Proposals

After white paper review, offerors may be asked to submit a formal proposal. Proposal guidelines are provided in the BAA. These should include detailed technical and management plans, pricing data, execution timelines, and a proposed statement of work. After receiving a formal request for proposals, offerors have 30 days to submit. Once a proposal is requested, open discussions with ADL Initiative personnel are no longer permitted other than with explicit Contracting Officer involvement and oversight. Offerors should be notified of the award decision within 4–6 months of Proposal submission.

Review Process

Submitted products are reviewed by technical/scientific personnel who are knowledgeable within the subject matter to determine if the product is consistent with the intent of the BAA and is of interest to the government. Quad Charts will primarily be considered on the scientific/technical merit and the importance to agency programs. White papers will be reviewed on the scientific/technical merit, the importance to agency programs, and the proposed price. Proposals are evaluated on the criteria presented in the BAA: scientific and technical innovation and benefits to the ADL Initiative; scientific and technical approach; management, and cost / benefit.

Products having insufficient scientific/technical merit, insufficient relevance to the ADL Initiative mission, or those in areas for which funds are not expected to be available, may not advance further in the process. In instances where the proposed cost increases substantially from earlier ROM estimates, the offeror should provide clarification for the price increase; inadequately explained deviations between the white paper and proposal ROMs will negatively impact the proposal’s evaluation.